Outlook - How to Schedule a Meeting (desktop version)

1.  With the Outlook application open, click on the calendar button in the lower left of your Outlook client.

2.  Click the New Meeting button at the upper left corner. This will open a new window to create your meeting.

3. Add attendees in the To box

4. In the Subject box, enter a description of the meeting or event.

5. Select Scheduling Assistant from the Ribbon. You'll see a row for every recipient you entered in the To box. If you want to add more attendees, you can type their name in any blank row in the Scheduling Assistant.

6. Times that your attendees are busy are shown in dark blue. Times that your attendees have a tentative appointment are shown in a light blue hashed block, and times outside of your attendees' working hours are shown in light gray. Select an available time for all of your attendees.

7. To select an optimal time for all of your attendees, use the Room Finder in the right column. You can see what times your attendees have conflicts.