First make sure you sign up for a free Zoom account here: https://zoom.us/signup
- Sign into Zoom https://zoom.us/signin
- On the top right hand corner click Schedule A Meeting
- Fill Out All the Information
- Topic: Enter a topic or name for your meeting.
- Start: Select a date and time for your meeting. You can start your meeting at any time before the scheduled time.
- Duration: Choose the approximate duration of the meeting. This is only for scheduling purposes. The meeting will not end after this length of time.
- Time Zone: By default, Zoom will use your computer's time zone. Click the drop-down menu to select a different time zone.
- Recurring meeting: Choose if you would like a recurring meeting (the meeting ID will remain the same for each session).
- Video
- Host: Choose if you would like the host video on or off when joining the meeting. Even if you choose off, the host will have the option to start their video.
- Participant: Choose if you would like the participants' videos on or off when joining the meeting. Even if you turn off, the participants will have the option to start their video.
- Audio: Choose whether to allow users to call in via Telephone only, Computer Audio only, Both, or 3rd Party Audio (if enabled for your account).
- Advanced Options: Click on the arrow to view additional meeting options.
- Require meeting password: You can select and input your meeting password here. Joining participants will be required to input this before joining your scheduled meeting.
Note: The meeting password must meet these requirements.- 10 characters maximum
- Passwords are case sensitive
- We recommend using alphanumeric characters and these special characters: @ * _ -
- The Zoom desktop client allows alphanumeric characters and these special characters: @ * _ -
- The Zoom web portal allows any characters, but the these characters are not allowed: & <> \
- Enable join before host: Allow participants to join the meeting without you or before you join. The meeting will end after 40-minutes for Basic (free) users if 3 or more people join the meeting.
- Mute participants on entry: If join before host is not enabled, this will mute participants as they join the meeting. Participants can unmute themselves after joining the meeting.
Note: To mute all participants currently in a meeting, see the options to manage participants. - Use Personal Meeting ID: Check this if you want to use your Personal Meeting ID. If not selected, a random unique meeting ID will be generated.
- Record the meeting automatically: Check this if you want the meeting to be automatically recorded. Select if you want it to be recorded locally (to your computer) or to the cloud (zoom.us/recording).
- List on Public Event List: Post the meeting on the public meeting/webinar list so that anyone can view it. We recommend you add a meeting password to secure your meeting.
- Schedule For: If you have scheduling privilege for another user, you will be able to choose who you want to schedule for from the drop-down menu.
- Alternative hosts: Enter the email address of another Zoom user who is Licensed, on your account to allow them to start the meeting in your absence. Read more about Alternative Host.
- Calendar: Select a calendar service to add the meeting to and send out invites to participants.
- Click Schedule to finish, and open the selected calendar service to add the meeting.
- Once you click schedule you will get the detail to send to your participants. Copy the meeting information by clicking the text that says Copy the invitation.
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